Manage your share register digitally.
Simple way to manage your share register digitally.
Create and update your share book in a few simple steps.
Select the company and open the register
Search for the company you want to update and open its digital share register workspace. See existing versions and choose the active register you want to work on.
Add or update shareholders and UBOs
Enter or adjust natural and legal‑entity shareholders with their shares, percentages and acquisition dates, and capture any ultimate beneficial owners in the dedicated tab.
Save your updated register
Save your changes as a new version so every update is traceable.
Digital Share register
Why manage a share register with Hoop?
It's fast
Create and update your digital share register in just a few minutes, without rebuilding spreadsheets or Word templates each time something changes.
It's easy
Hoop guides you step by step: select the company, add or adjust shareholders, and save the latest version.
It's affordable
We keep our prices as low as possible through fully digitised processes and strategic partnerships.
It's secure
Your data and documents are processed on Swiss infrastructure with strong encryption and strict access controls, helping you maintain a reliable, compliant share register.
Frequently asked questions
What is a share register (Aktienregister)?
A share register (also called a share book) is the official list of all shareholders of a Swiss company with their names, addresses, and number of shares, kept by the company’s board of directors as required by Swiss law.
Which companies need a share register in Switzerland?
Every Swiss Ltd (AG) with registered shares and most LLCs (GmbHs) must maintain an up‑to‑date share register and keep it accessible in Switzerland at all times.
Who is responsible for managing the share register?
The board of directors (or managing partners for a GmbH) is responsible for keeping the share register correct, complete, and up to date, even if the task is delegated to a fiduciary or lawyer.
What information do I need to enter for each shareholder?
You typically record the shareholder’s name or company name, address, number, and type of shares, nominal value, and acquisition date, and in some cases, usufructuaries or pledgees.
Can I manage both natural persons and legal‑entity shareholders in Hoop?
Yes. You can capture private individuals and companies as shareholders, including their representatives and signing rights, so the register reflects the real ownership structure.
How does Hoop help me keep the share register up to date?
Hoop lets you record each change (new shareholders, transfers, capital changes) and save new versions with date and editor, so you always have a clear history of updates.
What is the difference between the share register and the transparency (UBO) register?
The share register lists the legal owners of the shares, while the transparency or UBO (ultimate beneficial owners) register lists the natural persons who ultimately control or benefit from the company; the UBO register builds on the shareholder data but is kept as a separate, dedicated list.
Can I manage the transparency register from the same place as the share register?
Yes. In Hoop, you manage both the share register and the transparency/UBO register in one interface, with separate views so each register meets its own legal purpose.
Do I need to file the share register with an authority?
No. The share register is usually kept internally at the company’s registered office, but must be available for inspection by authorised parties such as shareholders, auditors, or authorities.
How long must I keep share register records?
The share register and the underlying documents generally have to be kept for the entire life of the company and at least ten years after the company is removed from the commercial register.
For any additional questions, please reach out to contact@hoop.ch
