Transparent ownership.
Simple way to record and update ultimate beneficial owners digitally.
Create and update your transparency register in a few simple steps.
Select the company and identify UBOs
Choose the company you want to work on and open its transparency register. List all natural and legal persons who ultimately own or control the relevant share of capital or voting rights.
Add ownership and control details
Enter addresses, dates of birth, ownership percentages, and acquisition dates for each UBO. Where shares are held by legal entities, link the UBOs to these shareholders so the chain of control is clear.
Save your updated register
Save your changes as a new version so every update is traceable. Create a transparency register document you can download, share internally, or use for compliance checks.
Digital Transparency Register
Why manage a transparency register with Hoop?
It's fast
Set up or update your transparency register in just a few minutes, without building your own templates or chasing scattered UBO information.
It's easy
Hoop guides you step by step: select the company, identify all ultimate beneficial owners, add their ownership details, and save the latest version of the register digitally.
It's affordable
You benefit from digitised workflows and automation, so you can keep your transparency register up to date at a predictable and fair cost.
It's secure
Your sensitive UBO data is processed on Swiss infrastructure with strong encryption and strict access controls, helping you meet transparency obligations with confidence.
Frequently asked questions
What is a transparency / UBO register?
A transparency or UBO (ultimate beneficial owner) register records the natural persons who ultimately own or control a company, even if they do so through other companies or nominees.
Why do Swiss companies need a transparency register?
New Swiss transparency rules require certain companies to document who their ultimate beneficial owners are, so authorities can see who really controls or benefits from the company.
Who counts as an ultimate beneficial owner (UBO)?
A UBO is usually any natural person who directly or indirectly holds a significant share of capital or voting rights, or otherwise exercises effective control over the company.
Which information do I need to record for each UBO?
You typically capture name, address, date of birth, nationality, ownership or control percentage, the way control is exercised, and the date on which the person became a UBO.
How is the transparency register related to the share register?
The share register shows the legal shareholders, while the transparency register shows the natural persons behind them; in practice, the transparency register builds on the shareholder data but is kept as its own list.
Can I manage both the share register and the transparency register in Hoop?
Yes. You maintain the share register and the transparency / UBO register in the same workspace, with separate views so each register serves its specific legal purpose.
How does Hoop help me keep the transparency register up to date?
Hoop guides you through identifying UBOs, recording their details, and saving new versions whenever ownership or control changes, so you have a clear, time‑stamped history.
Who can access the transparency register in Hoop?
Access can be limited to authorised users in your organisation, so only people with the right permissions can view or edit UBO information.
Do I have to file the transparency register with an authority?
Depending on the final implementation of Swiss transparency rules, certain information may need to be reported or made available to authorities; Hoop helps you keep the data organised and ready for such filings.
How is sensitive UBO data protected in Hoop?
UBO data is stored and processed using strong encryption, strict access controls, and Swiss server infrastructure, to help you protect personal information and meet data‑protection requirements.
For any additional questions, please reach out to contact@hoop.ch
