Since 1 October 2026, the Swiss Transparency Register has been operational. Companies limited by shares (AG), limited liability companies (GmbH) and cooperatives must report all individuals who directly or indirectly hold at least 25% of the capital or voting rights, or who otherwise exercise control over the company. Existing companies have between 3 and 6 months to do so, depending on their legal form. After that, changes must be reported within one month.
Reporting can be delegated to fiduciaries or lawyers. For you, this means a new recurring task across all your client mandates.
How Hoop supports you
Accurate reporting starts with reliable data. This is where Hoop comes in.
Maintain registers: Share and ownership registers are managed digitally in Hoop. This includes the management of shareholders and usufructuaries, as well as the register of beneficial owners. Existing companies can be added quickly, as Hoop imports data from the Commercial Register. This gives you a clear overview of who is subject to reporting requirements for each client mandate.
Review & approve: Individuals are securely identified via DeepID. Members of the board of directors or management can approve changes directly in Hoop, using a qualified electronic signature via DeepSign where required. Internal and external approval processes are handled entirely online, without switching between digital and paper-based processes.
Document & report: Every change is traceable through its history, versioning and audit trail. This means you are well prepared if the supervisory authority requests information. Data can be exported as a PDF at any time and securely archived in combination with DeepBox. In this way, Hoop provides a verified basis for reporting to the Transparency Register.
All functions are included in the basic fee. Your data is stored in Switzerland, and Hoop is ISO 27001:2022 certified.
A critical look: Plenty of legislation, few interfaces
The legislation is in force and the deadlines are running. However, how reports will be handled technically in practice is still only beginning to take shape. At present, the only way to submit information to the register is via EasyGov.swiss, which requires data to be entered manually in the portal. So far, there has been little information from the federal authorities and Commercial Register authorities about interfaces that would allow software solutions to submit reports directly.
This leaves several important practical questions unanswered: When will an interface for professional applications become available? How will Commercial Register and Transparency Register notifications work together in future? And how can reporting be handled efficiently across a large number of client mandates without having to enter each company individually in the portal?
For advisers managing many client mandates, this is unsatisfactory. This is precisely where digitalisation could offer the greatest potential. We are closely monitoring developments and will integrate an interface as soon as one becomes available.
Our recommendation: Keep your clients’ registers accurate and up to date now. This will make future reporting much easier, regardless of how submissions are ultimately handled.
This blog article does not constitute legal advice. It is provided “as is” and makes no claim to completeness or accuracy. Hoop accepts no warranty or liability for its content to the extent permitted by law. Use of this information is at your own risk. Legal advice should be sought where necessary.
